To create a record for an item you build from components (Auto-Build)

What's new

Setup

Security

Maintenance

Everyday tasks

Period-end tasks

Reports and forms

Importing/exporting

-------------

Glossary

Site help

Sitemap

Accounts

Banking

Sales

Time billing

Purchases

Inventory

Payroll

Cards

Jobs

Create records for all the components used to create the finished item first. See To create a record for an item used as a component (Auto-Build) for more information.

In the Inventory Command Center, click Items List to open the Items List window. Click New.

In the Item Number field, enter a unique number. You can use up to 30 numbers, letters and symbols.

won't

Select Items by Item Name, Not Item Number

Mark the box labeled I Inventory This Item. If you also sell the item after it's built, also mark the box labeled I Sell This Item.

As you mark these boxes, you'll notice that other fields automatically appear in the window.

In The Asset Account for Item Inventory field, enter the number of the account you want to use to track the total value of this item.

If you marked the I Sell This Item box, continue to step 8. If you didn't mark the I Sell This Item box, skip to step 10.

In the Income Account for Tracking Sales field, enter the account you want to use to track the income you receive from the sale of this item.

Next, enter selling information for the item. Click the Selling Details tab at the top of the Item Information window to display the Selling Details view.

In the Base Selling Price field, enter the price at which you usually sell one selling unit of this item.

The selling price is the normal price for one selling unit on an item layout. For example, if you sell cans of soda in cases, enter the price of one case of soda.

In the Selling Unit of Measure field, enter the item's selling unit of measure, that is, the method by which this item is packaged when you sell it. Some typical units of measure include Each, Pair, Case, Gross, Hour and Day.

In the Number of Items per Selling Unit field, enter the number of items that make up one selling unit, that is, the number of items that will be subtracted from your inventory each time you sell one of these items.

The number you enter depends on how you count your inventory. While in many cases the number you enter will be 1, if you buy lamps individually, for example, you'll enter 2 if you want your inventory to decrease by two individual lamps each time you sell one pair of lamps.

If you collect tax when you sell the item, mark the box I Collect Sales Tax When I Sell This Item.

When you make a selection from this list, the item will automatically be marked when you enter a line item for this item in the Sales window.

Next, enter auto-build information for the item. Click the Auto-Build tab at the top of the Item Information window to display the Auto-Build view. Then click Edit List.

First, enter the quantity of the finished item that will be created using the components displayed in the list in the middle of the window.

Next, enter the item numbers of the components used to create the finished item.

Finally, enter the quantity of components used to create the finished item.

Once you've entered all the components that are used to build the finished item, click OK to record the item's auto-build information. Click OK again to close the Auto-Build view of the Item Information window.

At this point, you've entered the item's basic information. Click OK to add this item record to the Items List,

If you need to enter an opening quantity or value for the item or if you wish to enter additional information, continue creating the record using the procedure To add a new item -- all types -- continue with step 2.

If you store this inventoried item in multiple locations, also continue creating the record using the procedure To add a new item -- all types -- continue with step 2.