Task 3: Select and edit employee pay
The Select & Edit Employee’s Pay window displays the recurring pay details and the timesheet amounts (if applicable) for employees who are paid according to the selected pay frequency.
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If you want to exclude an employee from the pay run, clear the select column (
 ) next to the employee’s name. |
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If you want to change the pay details for an employee, click the zoom arrow (
 ) next to the employee’s name. In the Pay Employee window that appears, you can: |
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If you want to view the pay details for all employees before you record their paycheques, click Preview Pay Details. The Payroll Verification report appears. For more information on report options, see Producing reports.
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You may need to change the standard hours worked by an employee if they are not being paid for a full pay period, for instance, if their employment has terminated are they have only worked a portion of their usual hours.
You can edit an employee’s timesheet hours in the Pay Employee window. However, any adjustments you make here will not update hours entered on timesheets, timesheet reports or activity slips.
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In the Select & Edit Employee’s Pay window, click the zoom arrow (
 ) next to the employee’s name. The Pay Employee window appears. |
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Change the hours worked for the applicable wage categories and press Tab.
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If you’ve entered holiday and sick hours on a timesheet, you don’t need to use this procedure.
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In the Select & Edit Employee’s Pay window, click the zoom arrow (
 ) next to the employee’s name. The Pay Employee window appears. |
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Enter the number of sick or holiday hours in the Hours column of the appropriate wage category and press Tab.
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The amount for this wage category is calculated and the Base Hourly (or Base Salary) wage category details are adjusted.
note : Automatically adjusting Base Hourly or Base Salary details
Before base pay details can be automatically adjusted, you need to select the Automatically Adjust Base Hourly or Base Salary Details option in the Wages Information window for the wage category. For more information see Wages Information window.
For example, if you are recording eight hours of holiday leave for an hourly employee, type 8 in the Hours column next to the Holiday Pay payroll category and press Tab. The hours recorded for the Base Hourly category are automatically reduced by 8 and the amount is appropriately adjusted.
Note that when you record the transaction, the number of hours paid will be automatically subtracted from the number of hours the employee has accrued.
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Click the zoom arrow (
 ) in the Hours column next to the appropriate wage category. The Leave Tracking Information window appears. |
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Click OK.
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If you’ve entered other types of pay—such as sales commissions and bonuses—on a timesheet, you don’t need to use this procedure.
Before you enter these details, the wage categories you intend to use should already be assigned to the employee. For more information, see To enter payroll information for an employee.
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In the Select & Edit Employee’s Pay window, click the zoom arrow (
 ) next to the employee’s name. The Pay Employee window appears. |
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In the Hours or Amount fields next to each appropriate wage category, enter the hours or amounts you want to record.
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Job numbers can be assigned to payroll category amounts to track the wage expense of work performed. You can assign one or more jobs to each payroll category.
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In the Select & Edit Employee’s Pay window, click the zoom arrow (
 ) next to the employee’s name. The Pay Employee window appears. |
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Enter the job number in the Job column corresponding to the payroll category.
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Click in the Job column corresponding to the appropriate payroll category and then click the search icon (
 ). |
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In the Allocate Jobs window that appears, click the select column (
 ) next to each applicable job and enter the amount in the Amount column. |
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note : Changes to payroll category amounts may affect allocated job amounts
If you change a payroll category amount, this may affect the value of other payroll categories such as National Insurance. If you’ve already allocated job amounts to these categories, you need to reallocate the correct job amounts to them.
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You can also assign a default job to an employee in the Recurring Pay section of the employee’s card. For more information, see Entering employee payroll information.
If you pay your employees using NatWest’s AutoPay service or Barclays’ Branch-Originated BACS service (BOBS), you can change an employee’s bank account details for this pay.
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In the Select & Edit Employee’s Pay window, click the zoom arrow (
 ) next to the employee’s name. The Pay Employee window appears. |
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Click Banking Details and enter the required bank details in the Banking Details window that appears.
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Click OK. A confirmation message appears.
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If you want to update the employee’s bank details for all subsequent pays, click Yes. The Pay Employee window reappears.
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