Maintenance

Backing up company files

 

Even the most reliable computers can't guarantee trouble-free recordkeeping. Like all machines, computers are capable of failure. In addition, interruptions in your power supply can seriously damage the hardware and software you use to keep track of your business. In short, you need to ensure the information you enter using your computer is safe; without this security, all the information you've ever entered could disappear in a moment, never to be recovered.

As a safeguard, you should preserve your AccountEdge information in another location regularly - and very often. The process of preserving your information in another location is called making a backup. The "other location" where you preserve your information is a file called a backup.

Backup process

The process of making a backup of your MYOB AccountEdge data is usually as easy as copying the company file, custom forms, custom reports, spreadsheet and letter templates to another location - a standard task that's quickly performed on any computer.

You can use the MYOB AccountEdge Backup command to automatically create a backup of your company file. The Restore command allows you to use a backup file you previously created.

Value of backups

The time you spend making backups of your company file, as well as your custom forms, custom reports, spreadsheet and letter templates, pales in comparison to the amount of time you may need to spend reentering data lost as a result of a damaged file.

To ensure that your backup is reliable, you also should test your backup by restoring it.

Warning:  Make a backup before closing the fiscal or payroll year!

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