When you close a payroll year, all pay history amounts from the year you close are cleared from your company file, and your company file is prepared for a new payroll year.
Since W-2 and 1099 information is tracked using pay history, you must print W-2 forms and 1099 statements before you close the previous payroll year and start the new one. To learn the current payroll year of your AccountEdge company file and other general payroll information, choose General Payroll Information from the Setup menu. For more information see To print W-2 forms and To print Form 1096.
We strongly recommend that you make a backup of your AccountEdge company file after printing these statements and before closing the year. Once the year is closed, detailed payroll information is no longer available and W-2 forms and other reports can't be printed for that year. If you've made a backup, however, you can restore that backup and print the necessary documents.
We also recommend that you make multiple backups of your company file, that is, more than one copy of your company file at different locations. The purpose of multiple backups is simple: backups can fail as easily as computers. If the backed-up file is damaged, you're in just as much trouble as you would be without any backup at all. For more information see To make a backup and To restore a backup.
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