Creating activity slips

Step 2: Enter the units worked

Step 1 > 2 > 3 > 4 > 5

If you haven’t already read the Activity Slips Overview, see Entering the units worked for more information.

To enter units
To enter time in units other than whole hours
To enter units using the timer
To round timer entries in the Units field automatically
To reset the timer

To enter units

For an hourly activity In the Units field, enter the number of hours you spent performing the activity. You can enter parts of a unit in this field: for example, enter 1.5 if you performed 1 1/2 units of work.

For a non-hourly activity In the Units field, enter the number of billing units you spent performing the activity. You can enter decimals in this field. Your non-hourly units might be “day” or “week.” You can enter an activity’s unit of measurement in the Activity Information window.

To enter time in units other than whole hours

  1. Choose Preferences from Setup menu to open the Preferences window. Click the System tab.

  2. Mark the For Time Billing, Enter Time In Special __ Minute Billing Units selection and choose the unit of time you want to use from the list.

  3. Click OK.

Any activity slips you’ve previously entered with whole hour billing units won’t be affected by this change. You may want to change the unit of measurement for your hourly activities in the Activity Information window to suggest your new billing unit. However, don’t change the Type for your activities from Hourly to Non-hourly, because your billing unit is still based upon an hour.

To enter units using the timer

The timer is displayed on activity slips for hourly activities only.

  1. Click the Start button. If you haven’t entered a start time in the Start Time field, your computer’s current system time appears in the Start Time field and the timer begins ticking in the Elapsed Time field. The Start button becomes the Stop button.

    If you’ve entered a start time that is before the current system time, the difference will be added to the elapsed time measured by the timer.

  1. Leave the Enter Activity Slips window open to allow the timer to progress in the Elapsed Time field as you perform the activity.

  2. Click the Stop button when you’ve completed the activity. The timer stops ticking and the current system time appears in the Stop Time field. The elapsed time is entered automatically in the Units field. The Stop button becomes the Start button.

    You can edit the start and stop times, if you want. The entries in the Units and Elapsed Time fields will be updated automatically.

  1. Click the Start button again if you want to resume timing an activity. The entries in the Units and Stop Time fields will be cleared. The timer will continue ticking, starting from your current elapsed time.

  2. Follow steps 3 and 4 until you’ve finished timing the activity.

To round timer entries in the Units field automatically

  1. Choose Preferences from the Setup menu to open the Preferences window.

  2. Click the System tab.

  3. Mark the Round Timer-Calculated Time selection.

  4. Choose to round Up To Next, Down To Previous or To Nearest, then enter the increment.

  5. Click OK.

To reset the timer

Click the Clear button at any time to set the elapsed time to 0:00:00 and clear the Start Time, Stop Time and Units fields.

Creating activity slips - Step 2