Export File window

Export File window

The Export File window enables you to set some of the criteria that will determine what data will be exported from your company file.

Field Descriptions

Export File Format

Select whether you want to save the exported data in a tab-delimited or comma-separated text file format. In a tab-delimited file, the data is separated by tab spaces. In a comma-separated file, the data is separated by commas. If you will be importing this data into another company file, you can select either format.

First Record is

Select whether you want the first record in the export file to be a header record or a data record. If you select Header Record, the first record in your export file will contain the field names. If you choose Data Record, the first record in your export file will contain data. If you will be importing this data into another company file, you can select either format.

This option appears only if you’re exporting accounts.

Select the year and the month for which you want to export the ending balances of your accounts.

This option appears only if you’re exporting sales or purchases.

Select the status of the sales or purchases you want to export.

This field appears only if you’re exporting cards, reminder logs, activities, sales or purchases.

Type the identifiers you want to use to filter the cards and transactions that are exported. Only the cards who have been assigned all of the identifiers (or all of the transactions whose assigned cards have the identifiers) will be exported.

This field appears only if you’re exporting cards.

Type the ZIP you want to use to filter the cards that will be exported. You can enter a partial ZIP (for example, the first three digits of the ZIP ) to include all cards whose ZIP s begin with the numbers you have entered.

This field appears only if you’re exporting journal entries.

Select the journal from which you want to export journal entries. If you select Disbursements or Receipts, you can also choose the type of disbursements or receipts that you want to export.

These fields appear only if you’re exporting journal entries, activities, inventory adjustments, reminder logs, sales or purchases.

Enter a date range if you want to filter the transactions that will be exported to only those that are dated within those dates. If you’d like to enter a date using a calendar, click the calendar icon or press the space bar to open the calendar window.

These fields appear only if you’re exporting cards.

Select the custom list entries you want to use to filter which cards will be exported. Only the cards that have all of the custom list entries you specify will be exported.

Include Journal Entries in Export File (AccountantLink)

This option appears only if you’re exporting files to AccountantLink.

Select this option if you want to include journal entries in the export file along with the Company Information and the account balances . Journal entries for the current fiscal year up to the end of the month you enter in the Dated to end of field will be exported.

Dated to end of (AccountantLink)

This field appears only if you’re exporting files to AccountantLink.

Select the last month of the period you want to include in the export file. The balances of your accounts as of the end of the month (from the beginning of the current fiscal year) will be exported. The information in the Company Information window is exported, as well.

Export (AccountantLink)

This field appears only if you’re exporting files to AccountantLink.

Click this button to specify the file name and location for the exported data.

If you don’t want to export any data, click Cancel.

If you want to continue with the exporting process, click Continue.

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