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The scrolling list in the middle of the Purchases window is the main area where purchases are created. Use this area to enter item numbers, descriptions, and account and other information that will serve as the detail for your transaction.
To view these options, a card must already be entered in the Card field. You can then click in the scrolling list of the purchase and choose Edit on the menu bar.
You can insert a line, delete a line, insert a header line or insert a subtotal line at any time before you record a purchase. If your company file is changeable, these options are also available to allow you to edit the lines after you've recorded the purchase. (Choosing changeable or unchangeable transactions)
Line items
When you enter information in one row of the scrolling list, you enter one line item of the purchase transaction. You can enter as many line items on a purchase as you want. The actual fields that appear in the scrolling list differ, depending on the type of purchase you're creating.
You can insert a line in the scrolling list to separate a line item or a group of line items from one another. When the purchase is printed, a blank line will appear between the line items or groups.
If you need to enter line items in a certain order, and you find that you accidentally skipped an item, you can insert a line and enter the skipped item there. A new line can be inserted above the current line.
Headers
One or more headers can be added to a purchase. If you want to group your transactions according to the type of item or service you sell, you can insert a header that identifies each group. You can insert headers as you enter line items, either by inserting a header before you enter a line item, or by entering your line items first and then inserting headers. The header text you enter will appear in the Description column of the purchase. Header text appears dimmed when you view a purchase on the screen.
Subtotals
If you want to show one or more subtotals for the charges (for example, to subtotal the types of items or services you sell), you can insert subtotals. To insert a subtotal as you're entering your line items, insert a subtotal line before you enter the next line item. You can also enter your line items first and then insert subtotal lines if you prefer. MYOB Premier Accounting will calculate the subtotal by adding the individual amounts that appear above the subtotal line and below the last subtotal, if there is one. The subtotal text and amount will appear dimmed when you view the purchase on your computer. The subtotal text, which appears in the Description column of the purchase, can be changed. (The subtotal amount can't be edited.)
Delete lines
Deleting a line is easy, too. You can delete transaction, blank, header and subtotal lines. When you delete the current line, all of the lines below the deleted line move up one line. Subtotals, tax, total amount and balance due will be recalculated when you delete a line with an amount.
Assign to jobs
You can assign individual line items to jobs you've set up in MYOB Premier Accounting. If you're tracking reimbursable expenses for your jobs, the line items you assign to jobs in the Purchases window will be automatically marked for reimbursement. Only items that aren't inventoried (items for which you didn't mark "I Inventory This Item" in the Item Information window) can be included for reimbursement on sales.
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