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Printing Overview
If you’ve properly set up your printer and computer, printing reports and forms using MYOB Accounting Plus usually takes only a few clicks of your mouse. This section contains important information about setting up your printing environment so you can successfully print your MYOB Accounting Plus information.
If you plan to print documents on paper using a printer, keep in mind that your printer must be configured properly before the information can be printed. MYOB Accounting Plus is compatible with most popular printers, but each type of printer on the market today is different from the next. If you’re unsure about how your computer works with your printer or if you’ve had printing problems in the past, be sure you understand the capabilities of your printer before you attempt to print MYOB documents.
When you’re ready to begin printing:
a. Be sure that your printer is properly hooked up to your computer.
b. Turn your printer on.
c. Load the paper you want to use, and be sure it’s loaded properly.
A great deal of the printing process is controlled by software used to send information to your printer. This software, commonly known as printer driver software, is normally supplied by your printer’s manufacturer. Printer drivers play a large part in determining how—and whether—information is printed using your printer. In many cases, printer drivers are already installed on your computer when you purchase it, or are supplied on diskettes when you purchase your printer. Printer drivers are not included in the MYOB software package.
Printer drivers are often the cause of printing problems. If a printer driver isn’t working properly, any number of situations may occur. Some results of printer driver problems include incorrect-looking documents, missing pages, the inability to print multiple copies of a document, and the inability to print altogether.
Occasionally, printer manufacturers update their printer driver software. MYOB Accounting Plus is designed to take advantage of the most recent printer drivers; as a result, if you experience printing problems, your printer’s printer driver may not be up to date.
Check your Printers control panel; the printer drivers currently installed on your computer are shown there. If you’re having printing problems, check the Printers control panel to be sure that your printer exists there and that no problems appear to be occurring.
If your printer is displayed in the Printers control panel, you should consider contacting your printer’s manufacturer for information about their printer driver software for your printer.
If your printer isn’t displayed in the list, click the Add Printer icon to begin the process of installing a printer driver for your printer.
More information about setting up your printer with your computer is located in the documentation for your computer and printer.
You’ve got a number of options within MYOB Accounting Plus with which you can personalize your printed documents, as well as the process by which you print reports and forms. Some options can be chosen that affect all reports and other options can be chosen that affect specific reports.
The following printer settings affect all reports. See Choosing settings for a specific report in the Reports Overview for information about choosing settings for specific reports. See Customizing forms in the Forms Overview for information about choosing settings for specific forms.
The selections you make in the Print Setup window determine how your documents will look on paper and on the screen.
The Print Setup window varies, depending upon the printer and printer driver software you use. Usually, however, these windows allow you to choose options such as your page orientation, paper size and print quality.
You can choose to use any fonts that are installed on your computer for your reports and forms. If you wish, you can set up a single font to use for all reports and forms you print, or you can designate specific fonts for individual parts of each report or form.
Every report and form in MYOB Accounting Plus is assigned a default font—that is, a font that’s automatically designated for your use by MYOB Accounting Plus—when you begin using a new data file.Until you change the default font, the default font assigned when you created the data file will be the default font for all your reports and forms.