To make a backup

If you haven’t already read the Your Data File Overview, see Some facts about backups for more information.

The data file you wish to back up should be open.

Be sure you’ve made all the accounting entries you want to include in the backup.

Choose Backup from the File menu.

If you’ve chosen to check your data file for errors during the backup process, continue to step 3. If you’ve chosen not to check your data file for errors, skip to step 4.

Note: If the backup process doesn’t work When you installed Accounting Plus, special software used for the backup process was also installed. If an alert message appears when you try to use the Backup command, this software may have been removed from the location where it needs to exist. You’ll need to reinstall Accounting Plus. To learn how, see To reinstall MYOB Accounting Plus.

If you’ve chosen to check your data file for errors during the backup process, a message will appear, describing the data verification process. Click OK in the message to begin the process of checking your data file for errors. (For more information about the Accounting Plus data verification feature, see Verifying data files .)

Note: Data verification will take some time

The process of checking your data file for errors is complex and time-consuming. Depending upon the size of your data file, the process may take several minutes.

When the data verification process is complete, a message will appear, describing the results of the test. If the process was successful, continue to step 4.

If the process discovered errors in your data file, we recommend that you optimize the damaged file using the MYOB Optimization Wizard. Although the Optimization Wizard is designed to make your data file more efficient, it also is capable of fixing certain types of data errors that can occur in data files. See Optimizing data files to learn more about optimizing your data file.

Once you’ve optimized the file, perform the data verification procedure again to determine whether the data errors have been repaired. If errors continue to be discovered, you should strongly consider restoring the most recent backup of your data file and using that data file instead. (We recommend that you check that data file for errors, as well.)

A dialog box appears, allowing you to enter a name and select a location for the backup file you’re about to create.

Enter the name you want to assign to the backup, or accept the default name (which includes the date), and select the location you want to create the backup.

Warning: Select the correct location for your backup

The folder containing your Accounting Plus data file appears as the default location for your new backup. If you want to store the backup on a removable disk or in another location, be sure to select that location.

Use the Drives list to choose the drive (typically D: for removable disk drives) where you want the backup to be located. If you want to store the backup in a folder on the drive, choose the folder you want from the Folders window.Click OKto create the backup.