To close a payroll year

If you haven’t already read the Year-end Procedures Overview, see Closing a payroll year and starting a new one for more information.

Please note that this task requires single-user access. See Single-user file locking for more information.

Note: What is the current payroll year of your MYOB Accounting Plus data file? To learn the current payroll year of your MYOB Accounting Plus data file and other general payroll information, choose General Payroll Information from the Setup menu.
  1. Print all the reports that you wish to keep that show the previous year’s transaction activity. You might consider printing a copy of each journal, because they show all transaction activity for a specified period.
  2. Make a backup of your data file. Clearly mark this backup and put it in storage as part of your permanent records.
Warning: Make a backup!It’s very important that you make a backup before continuing. When you close the payroll year, all the detailed information for that year is erased and removed from your MYOB system. If you need to reprint W-2s, 1099 statements or payroll reports for the year after it’s been closed, you’ll have to restore this backup to do so.

To ensure that the backup you make is a reliable backup, we recommend, that as a test, you restore the backup before you start the new payroll year in your data file.

We also recommend that you make multiple backups of your MYOB data file - that is, more than one copy of your data file at different locations. The purpose of multiple backups is simple: backups can fail as easily as computers. If the backed-up file is damaged, you're in just as much trouble as you would be without any backup at all.
  1. Choose Start a New Year from the File menu and then choose Start a New Payroll Year from the submenu that appears.
  2. Follow the instructions that appear on your computer screen.
  3. After you start a new payroll year, we recommend that you optimize and verify your data file. Optimizing your data file reduces your data file's size and makes your data file more efficient. The Verify Data File utility ensures that your data file is in “healthy” working condition.
Note: Optimizing and verifying may take awhile
The amount of time needed to optimize and verify a data file for use with Accounting Plus depends upon the size of the file and the capabilities of the workstation you’re using. If you have a very large data file and a slower computer with little memory, be prepared for optimization and verification to take some time.

After Optimization is complete, open your data file and choose Verify Data File from the File menu of Accounting Plus.

See also:

To optimize a data file

To make a backup

To restore a backup

To verify your data file

Keyword: Start a new year

To close a payroll year