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Billing for time
Step 1: Choose the customer whose sale you want to create
Step 2: Enter the amount you want to bill for each activity slip
Step 3: Prepare the time billing invoice
Step 4: Complete the sale
Step 5: Choose what you want to do with the transaction
Before you begin entering time billing invoices into Accounting Plus, read the following paragraphs for some helpful information.
In Accounting Plus, you can create a time billing invoice the same way you create other sales layouts. However, the way many service-based businesses bill for their time is unlike the way other companies bill for items. The effect of time billing transactions on your records differs from the effect of other sales layouts, such as item sales. The information you enter on item invoices is linked closely with your item records. The information you include on time billing transactions is linked not only with activities, but also with activity slips. Activities are merely the records of the services your company provides. Activity slips are the records of activities your company has actually performed.
The Time Billing Customers window lists the customers who have open activity slips with your company. In Accounting Plus, open activity slips, or works in progress, are activity slips for which you haven’t billed the customer in full.
The Prepare Time Billing Invoice window allows you to view all open activity slips for a particular customer, or those for a particular employee or vendor. You also can view activity slips for all jobs or a single job. You can view the billing information on the activity slips in hours and units or as dollar amounts.
The Prepare Time Billing Invoice window also allows you to enter and adjust the billing information for activity slips just as you would in the Enter Activity Slips window. As you make changes in the Prepare Time Billing Invoice window, your activity slip records are updated automatically. When you’re finished updating the Prepare Time Billing Invoice window, your sale will appear as an invoice in the Sale window. If you choose, you can record your sale as a quote or an order.