To set up Accounting Plus to help you preserve the accuracy of your accounting entries

The following options are a few of the preferences you can set up to help preserve the accuracy of your accounting records.

If you wish to maintain a comprehensive history of all transactions you enter in the MYOB system—in other words, if you want to keep a strict audit trail—click the Security tab in the Preferences window, then mark the box labeled “Transactions CAN’T be Changed; They Must be Reversed.”

If you wish to be notified whenever you enter a future date as a transaction date -- for example, if you mistakenly enter a date two months from now -- click the Security tab in the Preferences window, then mark the box labeled “Warn Before Recording Post-Dated Transactions.”

If you want to be warned whenever you enter a transaction number that’s already been used on a check, sale or purchase, click the Checkbook, Sales or Purchases tab in the Preferences window, thenmark the box whose label begins with, “Warn for Duplicate….”

If you mark any of the “Warn for Duplicate” boxes in the Preferences window, keep in mind that Accounting Plus must search your entire data file for duplicate transaction numbers each time you record a new transaction in the Spend Money, Sales or Purchases window. As a result, it will take a little more time for Accounting Plus to complete the process of recording those types of transactions.

If you’d like to be notified that a customer has an existing customer credit whenever you apply one of the customer’s payments to a sale, click the Sales tab in the Preferences window, then mark the box labeled “Warn if Customer has an Outstanding Credit Before Applying a Payment.”

If you’d like to be notified that your company has an existing vendor debit whenever you apply one of your vendor payments to a purchase, click the Purchases tab in the Preferences window, then mark the box labeled “Warn if Vendor Owes Me Money Before Making a Vendor Payment.”

If you’d like Accounting Plus to automatically suggest that customer payments and vendor payments should be applied to the oldest outstanding sales and purchases first, click either the Sales or Purchases tab in the Preferences window, then mark either the box labeled “Apply Customer Payments Automatically to Oldest Invoice First” or the box labeled “Apply Vendor Payments Automatically to Oldest Purchase First.”