Settle Returns & Debits window (Apply to Purchase)

This window enables you to apply a vendor debit to orders and bills.

Field Descriptions

Vendor

The name of the vendor whose debit purchase you selected to apply using the Purchases Register window.

ID #

The identification number is automatically generated. You can enter a different number if you want.

Debit Amount

Type the amount of the vendor debit that you want to apply to a purchase.

Date

Type the date you want to apply the vendor debit to a purchase.

Memo

Type a description of the transaction. This description will appear on various reports, as well as the Purchases Journal.

Purchase # (or Vendor’s #) column

The numbers assigned to each of your purchases with the vendor, or the numbers of each of the invoices that the vendor has given to you. The numbers that appear depend upon whether you’ve chosen the Show Vendor Invoice Number in Pay Vendors option in the Purchases view of the Preferences window.

Status column

This column displays the status of each of the purchases in the list.

■	Open: Purchases with an outstanding balance.

■	Closed: Purchases that have been paid in full. Closed purchases will only appear if you have selected the Include Closed Purchases option.

■	Order: Purchase orders that you have placed with the vendor, for which you have not received a bill.

Date column

The date of each purchase in the list.

Amount column

The amount owing on each purchase.

Discount column

Enter early-payment discounts (if applicable) only if you settled the entire remaining balance of the purchase using the debit.

Default amounts are calculated using the percent entered in the % Discount for Early Payment field and the number of Discount Days field entered for this vendor in the Buying Details view of the Card Information window.

Total Owed column

The amount owing for each purchase in the list after subtracting the amount in the Discount column from the amount in the Amount column.

Amount Applied column

Enter the amount of the vendor debit you want to apply to the purchases in the list.

Total Applied

The total amount applied to the purchases.

Finance Charge

Enter the amount you wish to apply to an outstanding late payment fee charged by your vendor.

Debit Amount

The amount of the debit, as it appears in the Debit Amount field at the top of the window.

Out of Balance

The difference between the Debit Amount field and the Total Applied field. You cannot record this transaction unless this amount is zero.

Include Closed Purchases

Select this option if you want to display closed purchases in the list.

Rate button

Click to open the Exchange Rate window. This window displays your current currency, the Transaction Exchange Rate and the Current Exchange Rate. This button appears only if you selected the I Deal in Multiple Currencies option in the System view of the Preferences window.

Journal

Click to open the Transaction Journal window where you can view a list of your transactions.

Record

Click to apply the vendor debit.

Cancel

Click to close the window without applying the vendor debit.

Tips for this window

Related Topics

■	Recording and settling vendor debits