Step 1 > 2 > 3

In the previous step, you created a file called an import file. In this step, you'll make changes to the import file using a text editor, such as Notepad that will indicate the new status of your cards, items or accounts. When you import the cards, items or accounts back into your company file in the next step, MYOB BusinessBasics will change the status entered in the edited file.

1. Open the import file in a text editor and find the Inactive field for each card, item or account.

In this field, a Y indicates the Inactive check box on the card, item or account is marked; the card, item or account is Inactive.

An N indicates the card, item or account is unmarked -- card, item or account is Active.

2. Change the letter in the status field to indicate the status you want your cards, items or accounts to have when they are updated. Choose from the following options:

Active Status: Enter an N if you want the Inactive check box to be unchecked when you update the cards, items or accounts; cards, items or accounts will be Active.

Inactive Status: Enter any non-blank character, other than N, if you want the Inactive check box to be checked when you update the cards, items or accounts; cards, items or accounts will be Inactive.

No Change: If the inactive field is blank the Inactive field won't be updated; the status of your cards, items or accounts in your company file will remain the same.

3. Save the file.