Importing/Exporting - Sales Fields

Sales Fields - Miscellaneous

Field

Description and Character Limits

*Co./Last Name

Must match a preexisting card in your MYOB software company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.

Note: To match a preexisting card when the designation chosen for the card is Individual, MYOB BusinessBasics requires that you include both the last name and the first name.

First Name

20 characters, alphanumeric.

Journal Number

8 characters, alphanumeric.

Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Memo

255 characters, alphanumeric.

Description

255 characters, alphanumeric

*Account Number

Must be valid, preexisting MYOB software account number. 5 characters, numeric. May (optionally) have a non-numeric separator between the first digit and the last 4 digits (for example, 1-1234).

*Amount

15 characters (including dollar sign, comma and negative sign). If no decimal entered, MYOB BusinessBasics appends .00. If more than 2 decimals, MYOB software rounds to the nearest cent.

Job

5 characters, alphanumeric. Must match a preexisting job number in your MYOB software company file.

Tax Code

3 characters, alphanumeric must match a preexisting tax code in the Tax Code List.

Tax Amount

15 characters, numeric, including 2 decimal places

Sale Status

1 alphanumeric character. Q indicates a quote. Any other character or blank indicates the sale is an invoice.

Terms - Payment is Due

1 character, numeric. Use one of these codes to indicate when payment is due:

0 - COD
1 - Prepaid
2 - In a Given # of Days
3 - On a Day of the Month
4 - # of days after EOM
5 - Day of Month after EOM

- Balance Due Days

3 characters, numeric
If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999.
If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)

2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.

Amount Paid

15 characters (including dollar sign, comma and negative sign). If no decimal entered, MYOB BusinessBasics appends .00. If more than 2 decimals, MYOB software rounds to the nearest cent.

Payment Method

20 characters, alphanumeric.

Payment Notes

255 characters, alphanumeric. Available only if a Payment Method is entered.

Name on Card

50 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.

Card Number

25 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.

Expiration Date

10 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.

Authorization Number

255 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.

Check No

8 characters, alphanumeric. Available only if a check method of payment is entered.

*This is a required field for importing.

Field	Description and Character Limits
*Co./Last Name	Must match a preexisting card in your MYOB software company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. Note: To match a preexisting card when the designation chosen for the card is Individual, MYOB BusinessBasics requires that you include both the last name and the first name.
First Name	20 characters, alphanumeric.
Journal Number	8 characters, alphanumeric.
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.
Memo	255 characters, alphanumeric.
Description	255 characters, alphanumeric
*Account Number	Must be valid, preexisting MYOB software account number. 5 characters, numeric. May (optionally) have a non-numeric separator between the first digit and the last 4 digits (for example, 1-1234).
*Amount	15 characters (including dollar sign, comma and negative sign). If no decimal entered, MYOB BusinessBasics appends .00. If more than 2 decimals, MYOB software rounds to the nearest cent.
Job	5 characters, alphanumeric. Must match a preexisting job number in your MYOB software company file.
Tax Code	3 characters, alphanumeric must match a preexisting tax code in the Tax Code List.
Tax Amount	15 characters, numeric, including 2 decimal places
Sale Status	1 alphanumeric character. Q indicates a quote. Any other character or blank indicates the sale is an invoice.
Terms - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given # of Days 3 - On a Day of the Month 4 - # of days after EOM 5 - Day of Month after EOM
- Balance Due Days	3 characters, numeric If you choose code 0, 1, 2 or 4 to indicate when payment is due, use a number of days from 0-999. If you chose code 3 or 5 to indicate when payment is due, use a date from 1-31. (EOM=31)
	2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.
Amount Paid	15 characters (including dollar sign, comma and negative sign). If no decimal entered, MYOB BusinessBasics appends .00. If more than 2 decimals, MYOB software rounds to the nearest cent.
Payment Method	20 characters, alphanumeric.
Payment Notes	255 characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.
Card Number	25 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.
Expiration Date	10 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.
Authorization Number	255 characters, alphanumeric. Available only if a credit card or debit card method of payment is entered.
Check No	8 characters, alphanumeric. Available only if a check method of payment is entered.