File formats for personalized letters

When you export data using Create Personalized Letters in BusinessBasics, you can save the file in any of five formats. You can also save files in these formats when you use the To Do List window to save a list of unpaid receivables to disk.

Tab-Delimited Text File When you save information in tab-delimited format, the individual pieces of information are separated by tab characters. For example, if the last name Brewster and the address 300 Roundhill Drive appears in a report of customer names, a tab character will appear between Brewster and 300 Roundhill Drive in the file.

Comma-Separated Text File When you save information in comma-separated format, the individual pieces of information are separated by commas. For example, if the last name Brewster and the address 300 Roundhill Drive appears in a report of customer names, a comma will appear between Brewster and 300 Roundhill Drive in the file. (Individual pieces of information that actual contain commas are surrounded by quotation marks.)

Text When you save information in text format, the individual pieces of information are separated by spaces so the appearance of the report is as similar as possible to a printed version of the report. (The amount of similarity between the file's appearance and the report's printed appearance depends upon the type of computer and fonts you're using in the report.)

HTML Formatted Text File When you save information in HTML (HyperText Markup Language) format, the information can be viewed with World Wide Web browser software. The file's default three-digit extension will be .HTM.

PDF (Portable Document Format) When you save information in a PDF file format, the information can be viewed using Adobe Acrobat Reader, a free application distributed by Adobe Systems -- www.adobe.com.