Purchases

To reverse a bill payment

Use this procedure only if your transactions are unchangeable.

The payment you want to reverse should be displayed. (To find a bill payment)

  1. Choose Reverse Payment from the Edit menu. After a few moments, a transaction for the reverse amount of the payment will be displayed in the Pay Bills window.


  2. If you want, you can change some information in this transaction (such as the date and the memo), but you can't change the amounts that are associated with it.


    If you're reversing a payment from a previous accounting period, consider assigning a date from that period to the transaction you just created. This will allow your reports for that accounting period to reflect the proper amounts.
  1. Click Record to record the reversed bill payment.


    If you reversed a bill payment that was originally used to fully pay a purchase and a discount applies for paying promptly, you will see a message. If you see this message, continue to step 4.
    If no prompt-payment discount applied to the transaction to which you originally applied the payment, you're done -- the payment is reversed.
  1. Display the discount in the Pay Bills window. (A discount is recorded as a Purchases Journal (PJ) transaction. Look for the discount transaction using the Card or Bill tab of the Find Transaction window.)


    Choose Reverse Payment from the Edit menu, then click the Record button to reverse the discount.

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