Card Information window

Payroll Details view - Wages


Employee Name

The name of the employee that was entered in the Profile view of the Card Information window appears in the left corner.


Card ID

The card ID of the employee that was entered in the Profile view of the Card Information window appears at the top of the window.

Pay Basis

Choose Hourly or Salary from the list to indicate whether this employee is paid based on the number of hours he or she works, or based on a fixed salary amount.

If you select Hourly, the Base Hourly wage (or the name you assigned to this wage) will be automatically selected in the Payroll Categories list on the right side of this window. If you select Salary, the Base Salary wage (or the name you assigned to this wage) will be automatically selected in the Payroll Categories list.

If you wish, you can also assign hourly wage types to salaried employees and salary wage types to hourly employees by selecting the wages you want from the Payroll Categories list.

Annual Salary

If you selected Annual in the Pay Basis field, enter the annual base pay for the employee. When you enter or change the amount in this field, the amount in the Hourly Rate field (display-only) will be updated to reflect the change.

If you selected Hourly in the Pay Basis field, this is a read-only field. When an hourly base pay is entered in the Hourly Rate field, this field will display the annual salary based upon that rate and the number of hours entered in the Number of Hours in Work Week field.

Hourly Rate

If you selected Hourly in the Pay Basis field, enter the hourly base pay for the employee. When you enter or change the amount in this field, the amount in the Annual Salary field (read-only) will be updated to reflect the change.

If you selected Annual in the Pay Basis field, this is a read-only field. When an annual base pay is entered in the Annual Salary field, this field will display the hourly salary based upon that rate and the number of hours entered in the Number of Hours in Work Week field.

Pay Frequency

Select the frequency with which employee payments will be issued to the employee: weekly, bi-weekly, semi-monthly or monthly.

Your selection in this field is important, because it will be used to group employee payroll transactions in Process Payroll.

When you use Process Payroll to create employee payments, in step 1, you'll choose the pay frequency of the employees whose employee payments you want to process. All employees with the frequency you select will be listed in step 2 of the assistant.

Hours in __ Pay Period

Enter the number of hours in the employee's typical pay period.

Note: If you're adding a new card or opening a card that was upgraded from a previous version: The number of hours that displays automatically is based upon the entry in the Pay Frequency field and the entry in the in the Number of Hours in Full-Time Work Week field of the General Payroll Information window.

If you change the amount in this field, the amount in the Hourly Rate field will be updated to reflect the change.


Wages Expense Account

Enter an account to track your wage expenses for the selected employee.

The account you enter here will override the default wages expense account you selected in the Payroll Linked Accounts window for wages expense. The account you enter here will be linked for this employee only. (To override the default wages expense account for all employees, use the procedure To override the default linked account for wages expense.)

Checkmark (Assign) column

Click in this column next to a wage if you want to assign that wage to an employee. The wages you select will be displayed in the Pay Employee window and calculated on an employee payment.

Click the checkmark button at the top of this column to mark all the wages in the list. Click again to clear all marks from this column.

Wages column

This list contains all the wages available for this employee. If you want to view more information about a wage, click the zoom arrow next to the name to display the Wages information window.

Print button

Click this button to print the Employee Payroll List report.

Create New Payroll Category button

Click this button to open the Wages Information window, where you can create a new employee wage.

New button

Click this button to open a new Card Information window.

OK button

Click this button to accept the entries you've made in this window