Security

Securing the information in your company file

There are a number of tools in MYOB AccountEdge that provide user IDs that limit entry into the company file, controls over which users can access certain functions within the system, and ways of tracking changes that were made and who made them.

Using the Security view of the Preferences window

The preferences listed in the Security view of the Preferences window offer a variety of options that help preserve the accuracy of your accounting records and protect your data file.

Creating and using user IDs

MYOB AccountEdge provides a security system based on user IDs. User IDs are required of each user when entering AccountEdge in the User ID field of the Sign-On window, can help to maintain the integrity of your company file when access rights are assigned to user IDs, and can also be used keep track of the actions of each person who performs tasks that affect your company file.

Choosing changeable or unchangeable transactions

You can specify whether your MYOB AccountEdge transactions will be changeable or unchangeable after they've been recorded. That is, you can choose either to edit and delete transactions that are recorded in your company file or to maintain a comprehensive history of all transactions you that you enter.

Changes and entries recorded by Audit Trail Tracking

When you mark the Use Audit Trail Tracking preference in the Security view of the Preferences window, you activate a tracking system that records and reports (in the Audit Trail report) specific transactional, tax, accounts and system changes performed to your company file.

Using the Company Data Auditor Assistant

The System Data Integrity Assistant provides a high level integrity check of the data contained in your MYOB Data File. This gives you and your accountant added assurance of the integrity of the data.

For a complete list of related topics, see Security Topics List.