Backing up is the process of creating a copy of your business records that can be used in the event that your company file becomes damaged or something happens to the computer itself. Having a current backup can save you dozens or even hundreds of hours of work if a problem occurs, and making a backup should be part of your everyday routine. MYOB AccountEdge provides a backup utility program to make this important task quick and easy.

If a problem makes your company file unusable, you'll need to restore (uncompress) the most recent backup of your company file. Use the instructions in this section to restore backups using the utility program provided with AccountEdge.

You should routinely verify your company file to ensure that it is free of minor problems that could eventually grow in size and render the company file unusable.

Optimize your company file to ensure that the file is working efficiently. Optimizing often can fix minor problems uncovered by verifying, and it can free up wasted hard disk space if you've deleted or purged many transactions recently.

Follow the steps in this section if you wish to move a company file from one folder to another on your computer, or if you wish to change the name of your company file.

Purging removes detailed information about transactions and business contacts that you no longer need. When you purge, only the detailed information is deleted -- your account balances continue to show the effects of the transactions. Purging is optional but it can be helpful if you want to reduce the size of your company file.