To upgrade your current company file for use with AccountEdge Version 3

Your AccountEdge software includes a program, called the Upgrade Assistant, that automatically upgrades your company file so it can be used by AccountEdge. Follow these steps to use the Upgrade Assistant to upgrade your company file.

1. Locate the Upgrade Assistant.

The Upgrade Assistant appears as an icon named Upgrade Assistant in the MYOB AccountEdge folder on your workstation. After you locate this icon, double-click it to start the Upgrade Assistant.

2. The first window of the Upgrade Assistant appears; this window introduces the Upgrade Assistant. Read the text in the window, then click Next to continue to the next step.
3. The next step in the Upgrade Assistant, titled Find File to Upgrade, appears. In this step, you'll perform two tasks.

a. Choose the company file you wish to upgrade

In the field at the top of the Find File to Upgrade step, choose the location and name of the company file you want to upgrade.

After you select your company file, it will be displayed below the Find File button.

b. Choose the upgraded company file's new location and name

In the field at the bottom of the Find File to Upgrade step, the name and location of the company file after it's been upgraded should be displayed.If you want to change the name and location that was automatically displayed, click the Save As button; a window will appear, allowing you to enter a new name for your company file and choose the location where you want the company file to be located when the upgrade process is complete.

We recommend that you choose a name for the company file that's different than the current name of the company file. By doing this, it will be easier for you to find the correct company file when you want to open it later using AccountEdge.

Warning: A VERY important point about this step

The choice you make here is extremely important. Keep in mind that all your MYOB AccountEdge workstations must have access to the location you specify here. When you choose a location, be sure you're choosing a location that all workstations can access.

4. After you've made your entries in the Find File to Upgrade step, click Next to continue to the next step.
5. In the next step of the Upgrade Assistant, titled Confirm, you can double-check that the entries you made in the previous step are correct. If the entries aren't correct, click the Back button to return to the Find File to Upgrade window to change your entries.

Once you're certain the entries you've made are correct, click Next to begin upgrading your company file.

Note: Upgrading may take awhile

The amount of time needed to upgrade a company file for use with AccountEdge depends upon the size of the file and the capabilities of the workstation you're using. If you have a very large company file and a slower computer with little memory, be prepared for the upgrade process to take some time.

6. When your company file is upgraded, the last window in the Upgrade Assistant will appear. At this point, you can do one of two things:

If you have additional company files to upgrade, click Next. The Find File to Upgrade window of the Upgrade Assistant will appear again. Follow steps 3 through 5 in these instructions for each company file until you've upgraded all your company files.

If you've finished upgrading company files: Click Finish to exit the Upgrade Assistant.

When you're finished using the Upgrade Assistant, you may need to register your AccountEdge product, and if you use AccountEdge's payroll features, you'll also need to load the most recent payroll tax tables. The next steps describe these tasks.

7. Your next steps depend upon whether you use AccountEdge's payroll features.

If you don't use AccountEdge's payroll features: Skip to step 11.

If you use AccountEdge's payroll feature: You'll need to load the latest payroll tax tables to ensure your upgraded company file is using the proper payroll tax information. To do this, follow steps 8 through 10.

8. Start AccountEdge and open the company file you've just upgraded. The AccountEdge Command Center window will appear.
9. From the Setup menu at the top of your computer screen, choose Load Payroll Tax Tables.
10. Follow the instructions that appear on your computer screen. When you've finished loading your payroll tax tables, close the company file and go on to step 11. (Note: If you've upgraded multiple company files, repeat steps 9 and 10 for each file.)
11. We recommend that you now use the Optimization Assistant and the Verify Company File utility to ensure that your company file is in "healthy" working condition before you begin making your day-to-day accounting entries using AccountEdge.

Note: Optimizing and verifying may take awhile

The amount of time needed to optimize and verify a company file for use with AccountEdge depends upon the size of the file and the capabilities of the workstation you're using. If you have a very large company file and a slower computer with little memory, be prepared for optimization and verification to take some time.

When you installed AccountEdge, the Optimization Assistant also was installed. Locate the Optimization Assistant icon:

The Optimization Assistant appears as an icon named Optimization Assistant in the MYOB AccountEdge folder on your workstation. After you locate this icon, double-click it to start the Optimization Assistant.

After optimization is complete, open your company file and choose Verify Company File from the File menu within AccountEdge.

For more information on optimization and verification, see To optimize a company file from the File menu and To verify your company file.

Note: If you've created custom forms, reports and/or OfficeLink templates

If want to use custom forms, reports and/or OfficeLink templates created in the previous MYOB product, you'll have to copy them to the folder that contains AccountEdge Version 3.

In the folder containing the previous MYOB product, look for the folders called FORMS (for custom forms), CUSTOM (for custom reports) and SPREADSHEET (for OfficeLink templates). Using the Finder, copy these folders to your AccountEdge Version 3 folder. You'll now be able to use your custom forms, reports and OfficeLink templates in AccountEdge Version 3.

12. Congratulations! The upgrade process is complete!