Fields in the Review Cards Before Exporting window

Fields in this window

Review Cards Before Exporting window

Mail Merge column

Use the Mail Merge column to indicate which cards you wish to export. All cards with a mark displayed in the Mail Merge column are marked to be exported; if you don’t want to export a card, click the mark to remove it. If you wish to export a card and a mark doesn’t appear in the Mail Merge column, click the column to add it.

List of cards

Summary information about all cards you selected in the Forms Selection - Personalized Letters window is displayed in this column, including the card name, type and balance associated with it, if applicable.

Type column

The card type -- Customer, Vendor, Employee or Personal -- is displayed in this column.

Balance column

The current balance the customer has with you or the balance you have with the vendor is displayed in this column. This column is blank for employee and personal cards.

All button

Click this button to enter marks in the Mail Merge column for every card in the list.

None button

Click this button to clear all marks from the Mail Merge column. When you click this button, a mail merge file can’t be created because no cards are selected for exporting.

Disk button

Use this button if you’re not using OfficeLink:

Click this button when you’re satisfied with the information you’ve selected to include in the mail merge file.

A dialog box will appear, allowing you to choose a file format. Make your selection and click Save.

Another dialog box will appear, allowing you to provide a name for the mail merge file that will be created. When you name the file and click OK, the file will be created.

Mail Merge button

Use this button if you are using OfficeLink:

Click this button when you’re satisfied with the information you’ve selected to include in the mail merge file.

The Select From List window appears with a list of letter templates you can use to create a personalized letter for the cards you've selected. Highlight the template you want and click Use Template.

Your word processingprogram will open, and personalized letters for the selected cards will be displayed.

Cancel button

Click this button to clear any entries you’ve made and close the window.

*Mail Merge column*	Use the Mail Merge column to indicate which cards you wish to export. All cards with a mark displayed in the Mail Merge column are marked to be exported; if you don’t want to export a card, click the mark to remove it. If you wish to export a card and a mark doesn’t appear in the Mail Merge column, click the column to add it.
*List of cards*	Summary information about all cards you selected in the Forms Selection - Personalized Letters window is displayed in this column, including the card name, type and balance associated with it, if applicable.
*Type column*	The card type -- Customer, Vendor, Employee or Personal -- is displayed in this column.
*Balance column*	The current balance the customer has with you or the balance you have with the vendor is displayed in this column. This column is blank for employee and personal cards.
*All button*	Click this button to enter marks in the Mail Merge column for every card in the list.
*None button*	Click this button to clear all marks from the Mail Merge column. When you click this button, a mail merge file can’t be created because no cards are selected for exporting.
*Disk button*	Use this button if you’re not using OfficeLink: Click this button when you’re satisfied with the information you’ve selected to include in the mail merge file. A dialog box will appear, allowing you to choose a file format. Make your selection and click Save. Another dialog box will appear, allowing you to provide a name for the mail merge file that will be created. When you name the file and click OK, the file will be created.
*Mail Merge button*	Use this button if you are using OfficeLink: Click this button when you’re satisfied with the information you’ve selected to include in the mail merge file. The Select From List window appears with a list of letter templates you can use to create a personalized letter for the cards you've selected. Highlight the template you want and click Use Template. Your word processingprogram will open, and personalized letters for the selected cards will be displayed.
*Cancel button*	Click this button to clear any entries you’ve made and close the window.