Setting up a company-file folder on a Windows host

When several users are to work with a company file simultaneously, it must be stored on a host computer to which each user has access. Consider these tips for choosing a suitable host:

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Host the company file on the most powerful computer in the network Users on workstations will enjoy better performance if the company file is stored on the most powerful computer in your network—the fastest, with the most memory.

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Host the company file on the key employee’s computer If one employee will use the company file more than anyone else, consider storing the company file on that employee’s computer. This person will experience better performance from accessing the company file directly, compared with accessing it across the network.

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Host the company file on a backed-up computer If you store all your important files on a central host that is backed up frequently, it is a good idea to also store your company file on that host. The company file will then be backed up along with all your other vital data.

To share a folder on Windows 8 and 10

This procedure applies to Windows 8 and 10 users. If this procedure does not apply to your network configuration, consult a networking expert or read Windows 8 or 10 help to set up appropriate sharing access and permissions.

In Files Explorer, create a folder named Company_Files in a convenient location, for example, C://Documents/Company_Files. This folder is where the shared company file will be stored.

Right-click the Company_Files folder and choose Share with, then select to share the folder with a homegroup or with specific people. The File Sharing window appears.

If you selected Specific people, enter the names of the users or select Everyone.

Click in the Permission Level column next to the user group to set the read and write permission for the user.

Select Read/Write to enable full control permission.

note : Everyone group

If the Everyone group does not appear in the list, select it from the menu field above the list and click Add, then assign access permission as per the above step.

Click Share. In the confirm window that appears, click Done.

In Files Explorer, move the company file to the shared Company_Files folder you just created on the host.

Continue with Accessing the shared company file from a Windows workstation.

Complete the appropriate task to set up a Windows host computer and share a company-file folder:

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To share a folder on Windows 7

This procedure applies to Windows 7 users. If this procedure does not apply to your network configuration, consult a networking expert or read Windows 7 help to set up appropriate sharing access and permissions.

In Windows Explorer, create a folder named Company_Files in a convenient location, for example, C://Documents/Company_Files. This folder is where the shared company file will be stored.