Setting up your company file > Create a company file
When you make entries in your software, that information is stored in a file called a company file.
You can create a company file using the New Company File Assistant. This assistant is a series of interactive windows that guide you through the process of creating a new company file.
If your accountant has provided you with a company file, or if you want to use a file that you created with a test drive version of this software, you don’t need to create a company file.
Your current financial year
This is the financial year for which you want to start recording transactions in your company file.
Note that a financial year is represented by the calendar year in which the financial year ends. For example, if your financial year ends in June 2008, your financial year is 2008.
The last month of your financial year
This is the month in which your financial year ends. For most businesses the last month is December.
This is the earliest month for which you want to record transactions. For example, if you want to enter transactions dated 1 September or later, your conversion month is September.
The number of accounting periods in your financial year
You can choose to have 12 or 13 accounting periods. A 13th period is a period for recording entries which you do not want included in the accounting figures for a particular month. For example, you can use it to record year-end adjustments that are attributed to all months. If in doubt, choose 13 periods.
The default list of accounts that you want to start with
Accounts are the categories that you will allocate each of your transactions to. When you create a company file, you need to select a default list of accounts. You can:
start with an accounts list provided by AccountEdge . You can select a predefined accounts list suitable for your business.
import a list of accounts. You can import an accounts list from another company file or from one that has been provided by your accountant.
build your own list. You can start with an accounts list that has the minimum accounts required by your software and then add to it.
To create a new company file
Click Create new company file. The introduction page of the New Company File Assistant appears.
Click Next. The Company Information page appears.
Enter your business contact and registration details. If available, also enter your AccountEdge software serial number.
Click Next. The Accounting Information page appears.
Remember that this is the financial year for which you want to start recording transactions in your company file. It does not need to be the financial year that your business is currently operating in.
Click Next. A confirmation page appears.
Click Next. An accounts list selection page appears.
A suitable accounts list for the business type you selected appears. If you want to print the list, click Print. Later you can tailor the list to meet the needs of your business.
Click Next. The Company File page appears.
Click Change. The New window appears.
Click Save. The Company File page reappears.
Click Next. Your company file is created and the Conclusion page appears.
Click Command Centre to display the Command Centre window.
know your product serial number. If you didn’t enter your serial number when creating the company file, you will need to enter it during the activation process. You can find your serial number on the software CD sleeve.
register your software. Registration enables Mamut to contact you should there be any issues with your software. See the Getting Started guide for information on how to register your software.

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