The units entered on an activity slip are the hours (or other billing units) spent performing the activity. When you enter a chargeable activity on an activity slip, the unit of measurement you entered for the activity appears next to the Rate field.
If you want to bill your customers for a number of units that is different from the number you recorded, you can use other fields in the Enter Activity Slip window to make adjustments before you create the bill.
Clocking your time
You can clock your elapsed time for hourly activities by using the timer in the Enter Activity Slip window. Just leave the Enter Activity Slip window open while you perform the activity and MYOB AccountEdge will calculate units and enter them automatically on the activity slip. (To enter units using the timer)
Using special units
If your company tracks billable time in special units of 1, 6, 10, 12, 15 or 30 minutes (as determined by your selections in the System view of the Preferences window), you can enter time in those units in the Enter Activity Slip window.
For example, if your company bills for time in 12-minute units, one time billing unit will equal 12 minutes. To create a record for 18 minutes of time, you would enter 1.5 units (to indicate one unit of 12 minutes multiplied by 1.5) on the activity slip.
In time billing windows throughout the AccountEdge system, when you're viewing by hours/units, your entries will be displayed in the units you specify here. However, time billing invoices will display your billable units as whole hours.
For example, assume you bill for time in 6-minute units, and you create an activity slip for 10 units. Then, you create an invoice in the Prepare Time Billing Invoice window to bill for that activity slip in full; that is, to bill for all 10 units.
Your invoice will display 1 in the Hrs/Units column of the line item for the activity. Your customer knows that you're billing for an hour of your time, even though you think of it as 10 six-minute units.
If you use timesheets for time billing and include the activity slip hours on the timesheet, special units you enter in the activity slip are converted to hours on the timesheet. Conversely, if you create activity slips by making entries in the timesheet, the hours in the timesheet are converted to special units in the activity slip.
Rounding Timer-Calculated Time
You can set a preference to round time clocked using the timer in the Enter Activity Slip window to a particular minute increment and choose to round Up To the Next, Down to the Previous or To the Nearest increment.
For example, if you want to round the actual time you clock using the timer up to the next minute, choose Up To the Next and enter 1 in the field. That way, if you clock 21 minutes and 32 seconds of an activity, 22 minutes will be entered automatically in the Actual Units field.
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