Accounts

To enter detail accounts' opening balances

If you plan to add many accounts to the MYOB AccountEdge system -- for example, if you're setting up your company for the first time -- it's a good idea to follow the procedure To add an account for each account that you plan to set up. Then, when you're finished entering all your accounts, continue with this procedure.

The Account Opening Balances window should be displayed.

1. If your conversion month is the first month of your fiscal year, enter the opening balances of your asset, liability and equity accounts only. (The opening balances of all your income, cost of sales and expense accounts should remain zero.)

If your conversion month isn't the first month of your fiscal year, enter the opening balances of all your accounts.

Enter your account balances as positive numbers. (Don't, for example, enter asset amounts as positive numbers and liability amounts as negative numbers.) AccountEdge knows whether each account should have a debit or credit balance. Enter a negative amount only if an account has a negative balance.

Note:  Special treatment is required for some accounts

2. Check the "Amount left to be allocated" field at the bottom of the window:

• If this field displays $0.00, the total of the opening balances you assigned to your asset accounts equals the total opening balances of your liability and equity accounts. Continue to the next step.

• If you didn't enter an opening balance for your main inventory asset account in the last step, the amount displayed in the "Amount left to be allocated" field won't be zero -- the amount displayed should equal your opening balance amount for inventory. If it is, that's OK. Continue to the next step. (To learn why a non-zero amount remains to be allocated.)

• If field displays an amount other than $0.00 and you aren't tracking inventory costs, see To learn why a non-zero amount remains to be allocated.

3. If you use Multicurrency, enter an opening balance for each foreign currency account. A message will appear asking if you want AccountEdge to automatically calculate and enter the opening balance of the exchange account.



4. Click Calculate Now if you want AccountEdge to automatically calculate and enter the opening balance of the exchange account.



5. Verify the information in this window, including the current exchange rate.



6. Click OK.



7. If you click Cancel, no opening balance will be entered for the exchange account. If you wish, you can manually calculate and enter the opening balance of the exchange account. See Working with multiple currencies for more information.

Related topics

• Opening balances