Working with 1099 vendors and statements

Year-end tasks > Performing year-end tasks > Preparing to close your fiscal year or payroll year > Setting up and printing 1099 statements and Form 1096

You can use AccountEdge to print 1099 statements for your vendors to use at tax time and Form 1096 for transmitting your 1099s to the IRS. Although Forms 1099 and 1096 are not payroll forms, you'll have to set up payroll in AccountEdge in order to print these forms.

MYOB Information for 1099 statements is tracked using the Current Payroll Year for your company file. To learn the current payroll year of your AccountEdge company file and other general payroll information, choose General Payroll Information from the Setup menu.

Like W-2 and W-3 forms, you must print 1099 statements and Form 1096 before you close the payroll year and begin the new one. We strongly recommend that you make a backup of your AccountEdge company file after printing these statements and before closing the year. Once the year is closed, detailed payroll information is no longer available and 1099 statements and other reports can't be printed for that year. If you've made a backup, however, you can restore that backup and print the necessary documents.

We also recommend that you make multiple backups of your company file, that is, more than one copy of your company file at different locations. The purpose of multiple backups is simple: backups can fail as easily as computers. If the backed-up file is damaged, you're in just as much trouble as you would be without any backup at all.

You can enter or change amounts that print on W-2 forms and 1099 statements by manually adjusting the amounts that were calculated by AccountEdge. If, for example, you wish to print a 1099 statement for a vendor whom you haven't designated a 1099 vendor, you can enter the amounts you wish to print on the 1099 statement for the vendor. The changes won't affect transactions or reports in AccountEdge; the changes will only print on the W-2 forms and 1099 statements. You can also choose to revert to the amounts calculated by AccountEdge.

Step by step
To print 1099 statements
To print Form 1096

To enter or change amounts that print on a 1099 statement

To set up a vendor as a 1099 vendor

Troubleshooting printing 1099 statements

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